Comparison
CleanFlow vs Your Notes App
Notes are brilliant for a shopping list and terrible as the backbone of a cleaning business.
Almost every solo cleaner keeps door codes, prices and 'do not use bleach here' notes in their phone. It is fast, free and always to hand.
The problem is that notes have no structure, no schedule, no sharing and no history, so the business cannot grow past the person holding the phone.
In one line
A notes app is a good scratchpad. CleanFlow is the system underneath the business, with a calendar, clients, invoices and a team who can see the same information.
Side-by-side comparison
| Feature | CleanFlow | Your phone's notes app |
|---|---|---|
| Structure | Clients, properties, jobs, invoices | Free text you must maintain |
| Schedule | Real calendar with recurring jobs | None |
| Sharing with a team | Role-based access | Copy and paste |
| Search | Structured search by client or property | Text search only |
| History | Every visit, invoice and note | Overwritten as you edit |
| Backup | Stored securely in the cloud | Tied to one device or account |
| Risk if you lose the phone | Log in on another device | Potentially the whole business |
When Your phone's notes app is fine
- You are cleaning for two or three people you know personally
- You are testing whether cleaning is for you at all
When CleanFlow wins
- Your client details survive a lost or broken phone
- Recurring work rebuilds itself instead of being retyped
- You can add a cleaner without exporting your brain
- Job history exists when a client queries something
Try CleanFlow free for 14 days
No card required. Import your existing data and see the difference.
Start Free TrialFrequently asked questions
›Can I move my notes into CleanFlow?
Yes, add each client once and the details become structured records you never have to retype.
›Is CleanFlow as quick as notes on site?
For the things that matter on site, access details, checklists, photos, it is a couple of taps.
›What happens if I lose my phone?
Your data is in your CleanFlow account, so you log in on any other device.