Cleaning job profit calculator
Busy does not mean profitable. A job can look great on the schedule and still lose money once wages, travel, products and payment fees come out of the price.
Enter the numbers for one job below and you will see the profit, the margin and the effective hourly return for your business.
What counts as a cost on a cleaning job
Labour is usually the biggest line: the hours on site multiplied by what you pay the cleaner, including any employer costs you carry.
Travel covers fuel, mileage wear and the unpaid time between jobs. Supplies cover products, cloths, bags and machine wear. Card or platform fees come off the top of the price.
Anything left after those is the contribution this job makes to your overheads, your own pay and your profit.
What a healthy margin looks like
There is no single correct margin, because pay rates and travel distances differ by market. What matters is that the number is positive, consistent and enough to cover the admin time the job creates.
If a job shows a thin or negative margin, the usual fixes are: reduce time on site with a tighter checklist, group jobs to cut travel, or reprice at renewal rather than absorbing the loss.
Frequently asked questions
Should I include my own time in the labour cost?
Yes, if you clean the job yourself. Pay yourself a realistic rate in the calculator, otherwise the job looks more profitable than it is and you cannot afford to replace yourself later.
Do I need to include admin time?
Quoting, scheduling, invoicing and chasing payment all take time. Add an allowance for it, or track it as an overhead you cover from the total margin across all jobs.
Why is my recurring job less profitable than a one-off?
Recurring work is usually priced lower per visit in exchange for reliability. That is fine if it is still profitable and it fills gaps that would otherwise be empty.
More free resources: all calculators, templates & checklists, cleaning business guides.