Cleaning Invoice Template (Everything It Must Contain)
Late payment is rarely about the client being difficult. It's usually about an invoice that's vague, late, or missing the one detail their accounts system needs.
This template covers what to include, and the small habits that turn 30-day payers into 7-day payers.
How to use this template
- Invoice on the day of the job for one-offs, and on a fixed day each month for recurring clients.
- Reference the job dates explicitly, commercial clients match invoices to service logs before paying.
- Include bank details on the invoice itself, not in a separate message.
The checklist
Required details
- The word 'Invoice' clearly at the top
- Unique sequential invoice number
- Invoice date and supply date(s)
- Your business name, address and contact details
- Your VAT number if registered
- Client business name and billing address
- Purchase order reference if the client uses one
The line items
- One line per visit or per service, with dates
- Quantity (visits or hours) and unit price
- Any agreed extras listed separately
- Subtotal, VAT if applicable, and total due
Getting paid
- Payment terms stated in days (7 or 14 for domestic, 14, 30 for commercial)
- Due date written as an actual date, not just 'net 14'
- Bank name, account number and sort code
- Accepted payment methods
- Late payment terms if you apply them
Pro tips
- Chase politely at day one past due, then weekly. A short factual message beats an apologetic one.
- For recurring domestic clients, standing orders remove chasing entirely, offer a small discount to move people onto one.
Frequently asked questions
What must be on a cleaning invoice?
A unique invoice number, invoice and service dates, your business and client details, itemised services with prices, the total due, payment terms, due date and your bank details. Add your VAT number if registered.
How soon should I invoice for cleaning work?
Same day for one-off jobs, and on a consistent monthly date for recurring clients. Invoices sent late are paid late.
What payment terms should cleaners use?
Seven to fourteen days for domestic clients and fourteen to thirty days for commercial. Always state the actual due date.
How do I chase an unpaid cleaning invoice?
Send a short factual reminder the day after it falls due, then weekly. Escalate to a phone call at 30 days, and pause service before the balance grows further.
How CleanFlow helps with this
Related guides
- How To Create Cleaning Invoices , A simple guide to creating professional cleaning invoices, getting paid faster and dealing with late payers.
- How To Price Cleaning Jobs , Most cleaners undercharge themselves. Here's a clear framework for pricing jobs profitably, by hour, by job and by square metre.
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