Cleaning Quote Template (What to Include and Why)
Most cleaning quotes lose the job for one of two reasons: they arrive too late, or they're a bare number in a text message with no context. A structured one-page quote does the selling for you.
Use the structure below as your standard. Fill in the specifics per client, keep it to a single page, and send it the same day.
How to use this template
- Send within an hour of the enquiry wherever possible, speed beats polish in this trade.
- Present one recommended option plus optional extras priced separately, rather than three confusing packages.
- Always state what's excluded. Exclusions prevent almost every future dispute.
The checklist
Header
- Your business name, logo, contact number and email
- Client name and property address
- Quote number and date issued
- Valid until date (14, 30 days is standard)
The service
- One-line summary of the job: type of clean, property size, frequency
- Bullet list of exactly what's included, grouped by room or task
- Estimated duration and number of cleaners attending
- Proposed start date and regular slot if recurring
Price
- Total price stated clearly, once, in a larger size
- Frequency stated alongside it (per visit / per week / one-off)
- Optional extras listed separately with individual prices
- Any minimum charge or callout terms
Terms that prevent disputes
- What is not included
- Access arrangements and key handling
- Cancellation notice period and any charge
- Payment terms and accepted methods
- Insurance confirmation and cover level
Close
- One clear next step: reply to confirm, or book the slot
- A short line of reassurance, years of experience, insured, reviews
Pro tips
- Quote the whole job, not the hour, wherever you reasonably can. Clients compare hourly rates; they judge fixed prices on value.
- Follow up unanswered quotes once after 48 hours and once after a week. Most cleaners never follow up at all.
Frequently asked questions
What should a cleaning quote include?
Your business details, client and property details, a summary of the service, an itemised list of what's included, the total price, exclusions, cancellation and payment terms, a validity date and a clear next step.
How long should a cleaning quote be valid?
Fourteen to thirty days is standard. Stating a validity date lets you revise prices later without an awkward conversation.
How quickly should I send a cleaning quote?
Same day, ideally within the hour. Conversion drops sharply the longer a client waits, because most will contact several cleaners at once.
Should a quote include VAT?
If you're VAT registered, state clearly whether the price includes or excludes VAT. If you're not registered, say 'no VAT chargeable' so the client isn't surprised.
How CleanFlow helps with this
- Quotes , Professional, branded quotes that convert, with reusable templates for every service you offer.
- Client records , Door codes, alarm codes, parking, pets, allergies and preferences, with the job, not in an old message.
Related guides
- How To Quote A Cleaning Job (Win More, Lose Less) , How to quote cleaning jobs confidently, without underpricing or losing the work. Real formulas, examples and templates.
- How To Create Cleaning Invoices , A simple guide to creating professional cleaning invoices, getting paid faster and dealing with late payers.
More templates and checklists
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